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5 Minutes With… Lina Bubulyte, Head of Operations at Principled Storage

In a wide ranging interview Lina Bubulyte, Head of Operations at Principled Storage, discusses how the Hertfordshire-based company is tackling the data storage needs of UK businesses with RFID technology, the challenges posed by COVID-19 and the potential for 5G to shake up the market…

Tell us about your company, products and services.

Principled Storage is based in Hertfordshire and has been formed with the objective of supplying a convenient and economical data storage solution which is fully compliant with legislation for companies.

We provide companies in the UK with the ultimate storage solution at the most competitive rates, helping our clients reduce their costs, whilst keeping their documents safe, secure and easily accessible.

Our storage box holds 20% more documentation than any of our competitors. They are made from high-tensile plastic rather than cardboard and are therefore a more sustainable and cost-effective solution to storage. The boxes are robust and are sealed with a tamper proof security tag, hence offering the most complete GDPR product in the UK. The boxes are also fitted with RFID tags and are fully trackable, point-to-point, through the whole process.

At Principled Storage, we recognise our responsibility and obligation to work to reduce the direct impact of our business operations on the environment, both now and in the future.

What have been the biggest challenges the FM industry has faced over the past 12 months?

Covid-19 pandemic, social distancing and health and safety matters;

Brexit uncertainty in the UK;

Environmental impact;

New legislation, including GDPR.

And what have been the biggest opportunities?

Technological advances, especially allowing people to work from home during the pandemic.

Automation: robotics, building automation systems.

A diverse workforce with widely varied skills and perspectives.

What is the biggest priority for the FM industry in 2020?

Resource optimisation: intelligent planning tools and mobile systems.

Health issues: environmental and workplace health hazards.

Sustainability and eco-friendly products and services.

What are the main trends you are expecting to see in the market in 2020?

Focus on working from home and health and well-being of the employees.

Economic growth and increasing competition.

Sustainability: natural resource preservation, climate, pollution.

Technological development.

What technology is going to have the biggest impact on the market this year?

That could be 5G data networks.

In 2022 we’ll all be talking about…?

Artificial Intelligence (AI) and Virtual Reality (VR).

What’s the most surprising thing you’ve learnt about the FM sector?

Outsourcing. According to the studies, by 2025 the global outsourced market in FM services will be worth $1 trillion. Outsourcing is increasingly delivering more complex services.

What’s the most exciting thing about your job?

Every day brings new challenges which transforms into new opportunities.

And what’s the most challenging?

Keeping up with technological advances and changes to legislation.

What’s the best piece of advice you’ve ever been given?

In the world where you can be anything, be kind.

Peaky Blinders or Stranger Things?

Definitely Peaky Blinders.

CASE STUDY: Principled Storage – Ultimate physical storage solutions

By Principled Storage

Principled Storage provides the ultimate physical storage solution in the UK, at the most competitive rates. Formed in 2017, with the objective of supplying a convenient and economic data storage solution which is fully compliant with legislation for companies, Principled Storage is the ideal partner for any company seeking reliable, compliant physical document storage.

Our innovation is our storage box, which is unique to our company and is unrivalled. It holds 20% more documentation than any comparable product offered by competitors. It is made of high-tensile plastic rather than cardboard, making it more sustainable and cost-effective and also safeguards the documentation from the elements and damp.

Once the boxes have been filled, they are secured by the client with a tamper-proof security tag, so we never see what is in the box. Each box is given a unique serial number, which is provided to the client, who will then assign their own reference which means that are able to keep a content record if they require a box retrieval. Our boxes are labelled with the serial numbers, but no other information, therefore no one would know what is kept in each box.

Additionally, our boxes are equipped with RFID labels, which enables them to be fully traceable, point-to-point, through the whole process. We have an excellent software application which provides us with the ability to provide this service.

This systematic approach, combined with the fact that boxes are stored offsite from the client’s premises, makes our innovative solution fully GDPR compliant.

The success we have achieved in a very short amount of time has been remarkable. We are a small team here at Principled Storage, and we are consistently working together in different roles and tasks to achieve the end goal. We love that our team are all multi-skilled and we encourage everyone to learn new things continually.

Our team has already grown, and will continue to grow as business expands. Our employees are able to ask for training which enables them to be more efficient and effective in their role, and this will always be provided subject to availability. As a small business, we love to watch our team members progress through their careers.

Employee engagement is an imperative part of our business plan to determine financial success. The more our employees feel valued, the more the business will reflect this in terms of financial growth.

Our team has also been working extremely hard to achieve the ISO 9001:2015, which in May 2019, paid off and we were awarded the accreditation. This shows the commitment and dedication our team has in delivering our services to the highest international standards.

www.principledstorage.com

INDUSTRY SPOTLIGHT: Principled Storage

Principled Storage are a Hertfordshire based company, that offers the ultimate solution to efficient and compliant physical document storage.

Following the implementation of new data protection legislation, companies are legally required to ensure the secure storage of their clients information, and with many businesses still reliant on paper documents, there is now an increasing requirement for document storage solutions.

Principled Storage offers a bespoke solution, which is fully compliant with data protection legislation. Principled are dedicated to ensuring a hassle free process for all clients, and are committed to offering the most competitive rates in the market. This is achieved by discussing various options with the client to ensure they are keeping costs down to a minimum. They also boast a team of trained specialists to help make clients archiving process as simple, efficient and secure as possible.

Thanks to their client-focused approach, Principled Storage is now the premier document storage company in the UK and provides the ultimate GDPR solution for safe and compliant document storage.

What makes them unique?

The Principled Storage box has been designed to hold 20% more documentation than any comparable product currently offered in the market. They are made from high-tensile plastic rather than cardboard and are therefore a more sustainable and cost-effective solution to storage. The boxes are robust and are sealed with a tamper proof security tag, hence offering the most complete GDPR product in the UK. Additionally, the boxes are also fitted with RFID tags and are fully trackable, point-to-point, through the whole process.

The RFID (radio frequency identification) tags enable them to use state-of-the-art technology to scan and locate boxes within a 20 ft radius, so they are able to recall boxes easily and efficiently.

Principled Storage is the only company in the UK to provide this solution, so this sets them apart from all other document storage providers.
It is this innovative solution, combined with the exceptional standard of client service that Principled Storage prides itself on that sets them apart from competitors.

Overall, following the incredible success of Principled Storage over the past three years, the team will be focusing on enhancing its already impressive brand recognition throughout the coming years.

Since their inception in 2017, Principled Storage are consistently looking for ways to provide a broader service to their clients and have therefore expanded the services they provide.

Many businesses are opting to switch to digital archiving, whether it is for immediate access to documents, or to be more environmentally conscious. By using document scanning as a way of archiving, it will cut down the time spent searching for documents and provides clients with the ability to share documentation quickly. All documents are scanned using state-of-the-art-equipment, and are processed in full compliance of the British Standard Institute BIP0008 – evidential weight and legal admissibility of information stored electronically, which is essential in ensuring the authenticity and content of the electronic images can never be questioned.

Principled Storage is also committed to ensure the safe and legal destruction of confidential paperwork and media. And whether material is sensitive or not, shredding paper records is a very eco-friendly method of disposal. They work to strict legislation to provide secure destruction, and then ensure that all waste is baled and recycled, meaning zero waste for landfill.

Principled Storage understands that archiving and records management can be a lengthy and time-consuming process. Offering a project management service enables businesses to offload the pressure to us. Principled Storage works closely with the client to discuss and achieve the right solution for their requirements. From the initial contact, right through to the indexing and destruction, Principled Storage are committed to providing an excellent comprehensive package.

https://principledstorage.com